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PF (Provident Fund) Registration

Building a Secure, Loyal Workforce.
Legally.

Retain talent, build trust, and stay penalty-free with professional PF registration. A vital HR lever to attract, retain, and safeguard your workforce while ensuring full statutory compliance.

Get PF Registration
EPFO Compliant UAN Activation Monthly ECR Support
Retain Talent. Build Trust. Stay Penalty-Free.

Why PF Registration Matters for Every Employer

Provident Fund registration is not just a statutory obligation for growing companies—it's a vital HR lever to attract, retain, and safeguard your workforce. Under EPF Act, 1952, any business with 20+ employees must register for PF and make monthly contributions.

What is PF Registration?

Provident Fund is a social security scheme for employees, ensuring long-term savings, pension, and insurance coverage. It's mandatory for salary-based companies, factories, startups, and any organization scaling its team.

  • Mandatory: Required for businesses with 20+ employees
  • Contribution: 12% monthly by both employer and employee
  • Coverage: Employees with basic + DA up to ₹15,000/month
  • Timeline: Must register within 1 month of crossing 20 employees

Important

Failure to register means hefty penalties, legal risk, and low employee morale.

Benefits & Compliance Requirements

Understanding the key advantages and ongoing compliance obligations helps you leverage PF registration for business growth while maintaining regulatory adherence.

  • Employer Branding: Shows you care about staff security
  • Tender Eligibility: Must for government/PSU contracts
  • Banking: Banks prefer PF-compliant companies for credit
  • Monthly Compliance: ECR filing and contribution payments
  • Inspections: Surprise audits possible; records must be current

Key Benefit

PF-compliant companies are trusted by talent, banks, and major clients.

Key Features

Benefits of PF Registration

Employee security, legal compliance, and business credibility

Employee Security

12% monthly contribution each by employer and employee provides comprehensive savings, insurance, and pension coverage for long-term financial security.

Legal Requirement

Mandatory for every business with 20+ employees. Some states and industries require registration even with fewer than 20 employees.

Universal Applicability

All salary-earning staff with basic + DA up to ₹15,000/month are automatically covered under the EPF scheme.

ECR Filing Made Easy

Electronic Challan-cum-Return (ECR) system enables online monthly filing for seamless compliance and record-keeping.

UAN Benefits

Employees get Universal Account Number (UAN) for easy job transfers, online withdrawals, balance checks, and grievance-free HR processes.

Tax Benefits

No TDS on PF withdrawals after 5+ years of service. Tax-free lump sum payouts for long-service employees boost retention.

Simple Process

PF Registration Roadmap

How Krystal7 gets you HR-ready with complete support

What We Need From You

  • PAN, TAN, GST (if any), and address proof
  • List of employees (with salary/date of joining)
  • Aadhaar, PAN, bank details of directors/partners
  • Contact email/mobile, and business contact details
  • Salary structure and current wage sheet

What Krystal7 Will Deliver

  • EPFO portal employer registration and digital credentials
  • UAN activation for all eligible staff members
  • Setup of employer/employee master data on portal
  • ECR (monthly return) guidance, challan filing, HR training
  • Support for transfers/withdrawals, annual compliance, audits
1

Document Collection

Gather required documents including PAN, TAN, employee details, and salary structures for accurate registration.

2

EPFO Portal Registration

Complete employer registration on EPFO portal with digital credentials and establishment details.

3

UAN Activation

Activate Universal Account Numbers for all eligible employees and setup master data.

4

Ongoing Compliance

Provide monthly ECR filing support, HR training, and assistance with transfers and withdrawals.

Get Started Today

Build a Safer, Happier Workforce

Avoid penalties, boost your brand, and keep your team future-ready. Get complete PF registration and ongoing compliance support.

Quick Setup
3-7 Days

Full Compliance
EPFO Approved

Ongoing Support
Monthly ECR Help

Book your PF compliance consult now—so your team (and business) never loses out!

Fill the form for expert consultation and registration support!

Questions Answered

Frequently Asked Questions

Everything you need to know about PF registration and compliance

Any business with 20 or more employees is mandatorily required to register for PF. This includes all types of establishments—companies, factories, startups, and organizations. Some states and industries may require registration even with fewer than 20 employees.

Employer: 12% of basic + DA
Employee: 12% of basic + DA (optional higher deduction possible)
Both contributions are calculated on the employee's basic salary plus dearness allowance.

Required documents include: PAN, address proof, incorporation certificate, GST/TAN (if any), employee list with salary details, and salary register. Additionally, Aadhaar and bank details of directors/partners are needed.

Universal Account Number (UAN) gives employees a single, portable PF ID that remains constant throughout their career. It's essential for job transfers, online withdrawals, balance checks, and ensures seamless PF account portability.

Missing PF payments results in heavy penalties: interest at 12% per annum, damages up to 25% of overdue amount, and in severe cases, prosecution. Timely compliance is crucial to avoid these penalties.

No, once covered under PF Act, you remain under its purview regardless of employee count, unless formal closure is approved by EPFO. The Act continues to apply even if your workforce drops below 20 employees.